Which websites does this information apply to?

This information applies to all websites operated by UWB under the domain zcu.cz including the e-shop operated at e-shop.zcu.cz.

Why and on what legal basis does UWB process my personal data?

UWB processes personal data of website visitors for the following purposes (for each purpose of processing we also indicate its legal basis):

technical support for the operation of our website

•    legitimate interests of UWB (Article 6(1)(f) GDPR)

customising, evaluating and improving the UWB website and its content, including monitoring and analysing activity on our website and its usage

•    your consent (Article 6(1)(a) GDPR)

UWB processes personal data of its e-shop customers (who are natural persons) for the following purposes (for each purpose of processing we also indicate its legal basis):

creating and managing your user account

•    performance of the contract (Article 6(1)(b) GDPR)

fulfilling our obligations under our contract with you (handling your orders and purchases, performing the services requested, communicating with you)    

•    performance of the contract (Article 6(1)(b) GDPR)

•    legitimate interests of UWB (Article 6(1)(f) GDPR)

compliance with our legal obligations under generally binding legislation (e.g. the obligation to keep accounting and tax documents)    

•    compliance with legal obligations (Article 6(1)(c) GDPR)

protection of the rights, legitimate interests and property of UWB, including ensuring the security of UWB information systems and dealing with security incidents

•    legitimate interests of UWB (Article 6(1)(f) GDPR)

technical support for the operation of our website    

•    legitimate interests of UWB (Article 6(1)(f) GDPR)

customising, evaluating and improving the UWB website and its content, including monitoring and analysing activity on our website and its usage    

•    your consent (Article 6(1)(a) GDPR)

if you give us specific consent to do so, we may also process your personal data for the purposes set out in such consent    

•    your consent (Article 6(1)(a) GDPR)

If we process your personal data in order to comply with our legal obligations under generally binding legal regulations, the provision of such data is a legal requirement and you are obliged to provide us with such personal data. We are unable to comply with our obligations under generally binding legal regulations unless you provide it. If we process your personal data for the purpose of fulfilling a contract or the legitimate interests of UWB, this is a contractual requirement of ours or a requirement necessary for the provision of the requested services and you are not legally obliged to provide us with such personal data. However, we cannot enter into and/or perform the relevant contract or provide you with the requested services without your providing it.

What personal data does UWB process about me?

We only process personal data about you that is adequate, relevant and limited to what is necessary in relation to the purpose for which it is processed.

The personal data that we may process about customers of the UWB e-shop can be divided into the following categories:

• identification data (e.g. name, surname);
• invoicing data (e.g. name, surname, street, postcode, city, country, company, registration number, VAT number);
• contact details (e.g. e-mail, telephone);
• your user account details (e.g. username);
• banking details (e.g. bank account No.);
• electronic data (e.g. information about your use of our website, including browser type, login time, websites viewed, IP address and websites you visited before accessing our website);
• other information that you provide to us or that we collect in connection with the processing of your orders or that is necessary for the performance of the contract.

We mainly process electronic data about visitors to our website (e.g. information about the use of our website, including information about the type of internet browser, time of login, websites viewed, IP address and websites you visited before accessing our website).

How long does UWB keep my personal data?

We will only process your personal data for as long as is necessary for the purpose of processing. If the personal data is used simultaneously for several different processing purposes, we will process it until the purpose with the longer processing period is no longer applicable. However, we will stop using it for the purpose with the shorter processing period once this period has expired.

UWB uses the following criteria to determine the period of processing of personal data:

• for the purpose of compliance with our legal obligations, your personal data will be processed for the duration of the relevant legal obligation of UWB;
• for the purpose of the performance of the contract, your personal data will be processed until the termination of the obligations under the relevant contract concluded with UWB;
• for the purpose of protecting the rights, legitimate interests and property of UWB, your personal data will be processed for the duration of the relevant legitimate interest of UWB. However, in the case of the initiation and duration of judicial, administrative or other proceedings in which the rights or obligations of the ZČU towards you will be addressed, the processing will not cease before the conclusion of such proceedings;
• we will process personal data processed on the basis of your consent until you withdraw your consent, unless we set a shorter processing period.

In the case of archiving, the processing period is governed by the UWB Filing and Shredding Rules.

By the end of the calendar quarter following the end of the processing period at the latest, personal data for which the purpose of processing has ceased shall be irreversibly anonymised or securely destroyed. This shall not apply to archival material which is to be permanently stored in accordance with the Act on Archives and Records Management.

To whom is my personal data provided?

UWB may transfer your personal data to the relevant public authorities to which UWB is obliged to transfer your personal data pursuant to generally binding legal regulations. These recipients will process your personal data as separate controllers independent of UWB.

If this is necessary to protect the rights, legitimate interests and property of UWB, we may transfer your personal data to, for example, judicial or administrative authorities, bailiffs, etc.

UWB is also entitled to transfer your personal data to persons who process personal data for UWB as its processors (e.g. accountants, tax or legal advisors, IT service providers). Upon your request, we will provide you with an up-to-date list of UWB processors who process your data. Please note that the list of the UWB processors may change and be updated over time.

We will only ever transfer your personal data to the extent necessary to protect your right to data protection and your privacy as much as possible.

Is my personal data transferred abroad?

In general, we do not transfer your personal data outside the European Economic Area (EEA). If one of the recipients of your personal data processes personal data in a country outside the EEA, it may also be transferred to such third country. However, in such a case, we will ensure that your personal data is processed in compliance with the relevant safeguards (e.g. by entering into standard contractual clauses with the recipient of the personal data).

Updating your personal data

We will make reasonable efforts to ensure the accuracy of your personal data. To help us do this, please only provide us with accurate, truthful and up-to-date information. If you become aware that information processed by UWB is inaccurate, untrue or out of date (e.g. due to a change in your personal data), please inform us so that we can take corrective action.

If you have created a user account on the UWB e-shop, you can update your personal information yourself.

Policy on the use of cookies

In order to make your use of our website more enjoyable and to continuously improve our services, our website uses cookies. Cookies are very small text files that are stored on your device when you visit a website. If you return to our website, we use cookies to retrieve information about your previous visit and other information that our server has stored on your device. More general information about cookies can be found, for example, at allaboutcookies.org.

For information about the specific cookies used on our website, please refer to our CMP (consent management platform) form. This form is automatically displayed when you first visit the website and is used to easily set your preferences in relation to the cookies used. The CMP form or bar linking to this form will be displayed until you save your preferences. If you wish to change your preferences subsequently, you can do so by clicking on the "Cookies" link located at the footer of our website.

With the exception of strictly necessary (technical) cookies, which are necessary to ensure the functionality of our website and the provision of requested services and the use of which cannot be refused, you can set your preferences (consent or non-consent) in the CMP form in relation to the use of cookies on your device.

You can also manage the use of cookies on your device within your browser settings. If you deactivate strictly necessary (technical) cookies in this way, this will result in a limitation of the functionality of our website or the complete non-functionality of some parts of it.

Social media widgets and other apps

We may use widgets from social media and other applications (e.g. Facebook, YouTube, Twitter, Instagram, LinkedIn) on our website. These applications may collect and use information about your use of our website. Any personal information you provide through these applications may be used by the providers of these services. The processing of this data is governed by the terms and conditions of the providers of the respective applications. We have no control over, and are not responsible for, the extent, manner or purpose of the processing of data by the providers of these applications.

What are my rights in relation to processing and how can I exercise them?

For more information about your rights you have in relation to the processing of your personal data and information related to exercising them, please see the Your Rights tab.